Generally, registration in NSC signifies implicitly willingness to abide by all the policies, rules and regulations of the school. Registration is a preliminary step to enrollment and consists of enlisting in the course/program chosen. The following are the general guidelines in the registration and enrollment.
Notices and Announcements. Be sure to read all registration notices and announcements that are posted on the bulletin boards in various locations. Specific registration procedures change from time to time in view of changing programs to streamline these procedures. Please follow all instructions and observe all deadlines.
Program/Chair. Consult with your program chair/adviser about your subject selections for the year/semester. You will not be allowed to register until your enrollment form is signed by program chair/adviser. If you have back/behind subjects you are advised to consult adviser before the start of the registration period. This will facilitate the registration process.
Registration. A student is considered officially enrolled only after registration and payment of tuition and other fees according to the chosen payment scheme. A student cannot attend any class unless officially enrolled in the said class.
Documents to be Submitted upon Enrollment. All documents required for enrollment including elementary/high school report card (Form 9) and elementary/high school transcript of records or TOR (Form 10) shall become the property of NSC. They shall not be returned to the students. Neither can the student claim this in transferring to another school. Instead, the Registrar shall provide the transferring student with the necessary transfer credentials.
Cross Enrollment. A student may cross enroll in other recognized school on a case-to-case basis. Accreditation will be granted provided that the cross-enrolled subject/s fulfill all the other conditions governing accreditation of subjects.
Conditions for cross enrollment
- The subject is not offered in NSC during the term, or if offered cannot be enrolled in it due to conflict of schedules.
b. Cross-enrollment doesn’t violate the rules on overloading.
c. Cross-enrollment shall not exceed more than two subjects in a semester.
Procedure for cross enrollment
If the conditions above have been met, the following procedures shall be followed:
a. Submit to Registrar written request duly signed by parent or guardian.
b. Accomplish a Cross-Registration form in the Registrar’s Office.
c. The Request shall be approved by the Program Chair and noted by the School President.
d. Comply with all the requirements in the “accepting” school of the Cross-enrolled subject/s.
e. Registrar shall inform student of final action on the request.
f. Registrar shall determine if all academic conditions are met and endorse the request to Registrar of cross-registration school.
g. Present the endorsement of the Registrar of school to Registrar of school “accepting” cross-enrollment of subject/s specified.
h. Cross-enrollment in another school without endorsement from the NSC Registrar shall
not be granted academic credits for the subject/s cross-enrolled. Audit students and
cross – registrants are subject to NSC academic and disciplinary policies.
Enrollment in a Subject Necessary to Obtain Credits. Only students who are officially enrolled or enlisted will be allowed to attend class and will be given credit if they pass the course. Students whose names do not appear in the class list are presumed to have not enrolled for the class, and they have to present proof, such as registration certificate, that they are officially enrolled. Please consult the Registrar’s Office if you enrolled but your name does not appear in the class list.
Irregularities in Academic Load. Any irregularities in the semestral/yearly academic load resulting from back subjects, missing prerequisite, overloads, under loads, cross enrollment, must first be consulted with the Registrar and approved by the Dean or Program Chairman on or before you will be allowed to register.
Change of Specialization. Change of field of specialization or course shall be allowed only if the student: has not been disqualified for any academic cause; has no disciplinary record; and has not previously changed course or field of specialization. If the student meets the above conditions, the following procedures apply:
a. Submit written request noted by parent/guardian to the Office of the Registrar.
b. Registrar’s Office attaches request to student’s transcript of records.
c. Registrar shall obtain clearance (signature) from the “releasing” Program chair.
d. Comply with the requirements of the “accepting” department/program.
e. Registrar informs student of approval of request.
Change of specialization/course shall be allowed only at the end of a semester and before the start of a succeeding semester. The Registrar, in consultation with the School President and Program chairperson may from time to time issue amended policies on the guidelines above.
Regular Load – Registration is individualized when you register in the school. It is understood that you are enrolling for the regular load of the entire semester according to the normal schedule stipulated in your chosen program of study.
Under Load – For sufficient and valid reason, for course with fewer units than what is stipulated as the normal load. The regular/ normal load allowable load for any student is twenty one (21) academic units.
Overload – An enrollee is ordinarily not allowed to go beyond the number of 21 units stipulated per semester in your chosen program of study. However, seniors or graduating students may be permitted to overload in their last year in order to graduate with their class. Such overload requests are decided on a case-to-case basis.
Advancing of Subjects – Students will be allowed to take subjects ahead of the normal schedule if they have successfully passed the prerequisites subject (s) and as long as they comply with the regulations on overloading.
Prerequisite Subjects – Some subjects are regarded as prerequisites for higher-level subjects. If you have not successfully complied a prerequisites subject, you will not be allowed to enroll for the corresponding subjects(s) at the next level.
Course Withdrawal – You may, with the permission of your instructor, and subsequently of the Program Chair, withdraw from any undergraduate subject (1st year, 2nd year, and 3rd year subjects) within the prescribed period provided that such withdrawal does not result in an academic load lower than 15 units.
If you are a junior or senior student, you may be permitted to withdraw from a subject in your field of specialization for whatever reason, but never more than what will allow you to complete academic program with the maximum residency of one semester.
To withdraw from a subject, one must;
- Pay the required fee
- Present the official receipt at the Registrar’s office to secure a dropping form
- Get the approval of the following persons in this order
Instructor- in -charge
Program Chair
Registrar
- Leave the approved withdrawal form with the Registrar’s office for filing.
The deadline for withdrawal is indicated in the School Calendar.
DROPPING A COURSE
Formal request for dropping a course must be done in writing after consultation with the instructor. This must be addressed to the program chair/Dean
- If the dropping is due to a justifiable reason and the student file his withdrawal promptly within the semester the student will be charged only up to and including the last day/month of attendance
- If the withdrawal or dropping is done at the second semester that is a third grading period, the student pays the whole semester
- If the student fails to inform the school of his dropping, he shall not be entitled to any refund of payments made (if payment is full and he will pay the remaining unpaid enrollment fee (if the payment is staggered)
FEES AND PAYMENTS
Inquiries regarding tuition and special fees may be directed to the Bookkeeper/Accountant/Registrar/Cashier
Payments may be made in cash.
Payment Schemes – You have the option to choose from 4 payment schemes:
- Full payment
- Two- instalment scheme
- Three- instalment scheme
- Monthly payment until December where full payment should be made
Reimbursements – If you voluntarily withdraw from the school, transfer to another school or go on leave of absence (LOA), you shall be entitled to a refund of tuition and other fees based on the following schedule:
Within one(1) week of the opening of classes 90% refund
Within the second week 80% refund
After the second week no refund
This schedule will be followed whether or not you have attended classes. Refunds will be processed only after you have obtained the necessary clearance.
Refunds due to overpayments resulting from a change in your academic load are credited towards subsequent enrollments. However, refunds may be reimbursed upon submission of a letter from your parents(s) or guardian.